When employers screen applicants and find their background is clean, it doesn’t mean it remains that way forever.
There can be several problems that can make the employees do certain things that the employer deems harmful. In addition, employers also need to keep updating their screening process to ensure that they are moving along with social changes.
If possible, employers need to conduct rescreening of the old employees regularly to ensure they have the right employees for the organizations.
What is Employee Screening?
This essential process helps employers, and businesses pick candidates who will be a good fit for the company. The process involves employers investigating potential employees to ensure the information they provide matches.
It can also help the employer know the employee in better detail than what is apparent from the CV or resume. The employer can conduct the procedure directly or hire a third-party company.
This is an additional expense for your company, but it helps verify the candidate for future safety and prevent any risk. These are some of the areas that are explored in such a screening process:
- Medical evaluation
- Criminal record
- Job experience
- Education
These are some of the areas that have recently been lied about by the candidate. This is an essential step for sensitive and long-term positions so that you have someone reliable.
An employer may opt for employee screening to ensure they have the correct and verified information about the employee. This should be a regular practice in organizations for complete transparency.
Each candidate must be allowed to explain things to help them get hired at your company. Dismissing a candidate for an error in the information they provide is considered fair.
You may conduct regular background checks on all your employees to avoid missing relevant information. Check the criminal records for potential positions, such as the finance head.
There are several ways to conduct background checks, so choose the most suitable one.
Can Employers Conduct Employee Screening Again?
Well, the answer depends on which industry you are talking about. For instance, healthcare, Finance, Credit Reporting, or other industrial fields where employees encounter vulnerable populations may require a routine screening intercheck.
However, employers must be aware of the following if employers think of employee screening for existing ones, too.
- Depending on the law and the type of employees working for you, employee screening can pose significant legal and industrial challenges.
- Employers will need employees ‘ consent even if the circumstance allows rescreening as a legal process.
- Employers do not need any consent to run a criminal background check if the employee is already under investigation.
Note: To be safe, companies and organizations can issue policies regarding the rescreening procedure, which will secure a legal path for the employers to rescreen the employees.
What Prompts Background Checks for the Existing Employees?
The rescreening process can be followed for several reasons. Given are some of the most common ones in the industry.
Employee Taking on New Responsibility:
If employees take up more core responsibility and access sensitive information about the organizations, the organization might need rescreening. The initial screening might not have been on the level of the new post.
So, with promotion and authority to drive the business, rescreening is the best way to know whether they are the right person.
Workplace Accidents:
Workplace accidents happen due to several reasons. Organizations might feel like revamping their screening process if any accidents are directly linked to the employee’s behaviour.
Updated Screening Standards:
Over time, the screening process changes. If an employee has been a part of your company for a long time, they might be subjected to an experience screening process to maintain the standards.
To Obtain New Information:
An employee has been working for the organization for a long time, yet the organization has little information about them. This process is just for knowing the employees.
Periodic Background Screening is Important:
Simply put, the pre-employment screening process may not be sufficient for the existing employees. For effective risk management, organizations might feel revamping the screening procedure.
Hence, all the existing employees will be subjected to the rescreening process.
What experts have to say on why periodic screening is critical:
Negligent Hiring Liabilities:
Workplace accidents, workplace violence, and workplace theft are closely related to negligent hiring. If the employers had been vigilant, they could have welcomed only the right employees to the organizations.
Well, it’s never too late. If the employers feel that screening the employees can solve most of the organization’s problems, periodic screening becomes the core of the organization’s operations.
Updated Screening Policies:
Screening policies keep on changing depending on time. When an HR changes the new applicants’ screening policies, it sounds right to do the same for the existing employees to maintain the same standard in the workplace.
Employees Were Never Screened:
Every organization has employees who have been working since the initial days of the organization. Hence, they were never screened before.
If that is the case for your organization, you must start screening employees like these.
Wrapping It Up!
Before you or your organization can go through the employee screening process, you must consider that it might show mistrust towards employees. Hence, be partial to the process and ensure every employee falls under the rescreening policies.
This way, the policy can be presented positively, with an understanding that the organization wants to know more about employees to keep them safe. This approach might help you keep employees’ morale intact.
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